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Features · Invoices, quotes and subscriptions

Subscriptions bill themselves.

Every subscription knows its next period and the price that applies in it. That is what the invoice is made from, as an e-invoice and with a payment code if you like.

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An invoice in Honeypod’s editor with its items and totals. An invoice in Honeypod’s editor with its items and totals.
A subscription in Honeypod with its history: For each period, price, quantity and total, next to it the invoice that billed it. A subscription in Honeypod with its history: For each period, price, quantity and total, next to it the invoice that billed it.

Billing subscriptions

Every period exactly once.

The invoice from a subscription names its period and the price that applied in it. The history shows every billed period. A period that already carries an invoice never becomes due.

Subscriptions by customer

Many subscriptions, one row.

Anyone who has several contracts with you appears in one row, with the next due date and the annual volume. “Bill due subscriptions” turns the due ones into one invoice.

Subscriptions by customer: Nordlicht Verlag GmbH expanded with its subscriptions, in the row above it the annual volume and the next due date. Subscriptions by customer: Nordlicht Verlag GmbH expanded with its subscriptions, in the row above it the annual volume and the next due date.

Payment reminders

Remind first, then chase.

If an invoice stays unpaid, you chase it in three stages: Payment reminder, first overdue notice and second overdue notice. Honeypod shows which invoice is ready for its next stage and never sends anything on its own. If you like, it charges default interest, each half-year at its own basic rate, towards businesses with the lump sum of 40 euros.

The invoices with the line “3 invoices are ready for the next stage”. Two invoices are overdue with a red dot, below a third its payment reminder ZE-2026-023 is expanded. The invoices with the line “3 invoices are ready for the next stage”. Two invoices are overdue with a red dot, below a third its payment reminder ZE-2026-023 is expanded.
  • ZUGFeRD
  • XRechnung

E-invoice

ZUGFeRD and XRechnung are built in.

You have had to receive e-invoices since 2025. Issuing them is required from 2027 or 2028 depending on turnover, not at all under the small enterprise scheme (Kleinunternehmerregelung). Honeypod writes both formats and reads incoming ones even without a PDF.

The end of an invoice: The outstanding amount, below it the payment code to scan and the footer with the IBAN. The end of an invoice: The outstanding amount, below it the payment code to scan and the footer with the IBAN.

Payment code

Bank transfers without typing.

When customers scan the payment code, the IBAN, amount and invoice number are already in the transfer. When the money arrives, Honeypod finds the invoice by its number.

Quotes

The yes becomes the invoice.

Every quote shows where it stands: Draft, sent, accepted, declined or expired. You set how long it is valid per quote or once in the settings. When you accept one, the invoice is created from it and opens straight away as a draft. The sidebar counts what has been sent and is still valid.

Accepted · acceptance rate 50 %
The quotes in Honeypod: Tiles for draft, sent, accepted and declined, below them four quotes with validity and status. The accepted one links to its invoice, a sent one has expired. The quotes in Honeypod: Tiles for draft, sent, accepted and declined, below them four quotes with validity and status. The accepted one links to its invoice, a sent one has expired.

What’s more

  • Invoices, quotes and credit notes
  • Title, introduction and your own closing text per document
  • Bold, italics and lists in the standard text and in the signature
  • Duplicate invoices, quotes, subscriptions and services
  • Cancellation invoice and writing off a receivable
  • Every reminder with its own number, derived from the invoice
  • Put single invoices on hold, until a date of your choice
  • Invoices abroad with the right tax note
  • Discounts as a percentage or an amount for invoices, quotes and subscriptions
  • Early payment discount and separate delivery addresses
  • Unit prices with four decimal places
  • Units in singular and plural, matching the quantity
  • Leitweg-ID, order, contract and project number as additional details
  • Sending through your outgoing mail server, with a copy in the Sent folder
  • Subject and cover letter for sending as a template, with placeholders
  • Number ranges and file names in your own format
  • Customer file with revenue, open items, notes and follow-ups
  • Service catalogue
  • Check VAT IDs directly with the EU
  • Subscriptions billed monthly, quarterly, half-yearly or yearly, in advance or in arrears
  • Building blocks for the period in a subscription’s text, instead of updating the year by hand
  • End subscriptions, their history stays
  • Recognise recurring invoices and turn them into a subscription if you like

Missing something? Then you are probably not the only one.

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Questions from the beta

What testers have asked.

How do I invoice customers abroad?

Every invoice carries its case: Taxable, reverse charge in the EU, not taxable in a non-EU country, domestic reverse charge (§ 13b), intra-Community supply of goods or export supply. Honeypod suggests the case from country and VAT ID, puts the note on the document and the sale in the right box.

Next

Customers and projects Every customer relationship in one file.
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